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Council Meetings

2023 Council Meeting Dates

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Members of the public are presently permitted to attend Council Meetings in person in line with conditions of entry imposed by Public Health Orders.

Members of the public are also able to view Council Meetings via the Council Meeting livestream and webcasting page.

Council Meetings will typically be held on the second and fourth Monday of each month commencing at 6:30pm.



25 September 2023

PHIVE, 5 Parramatta Square

9 October 2023

PHIVE, 5 Parramatta Square

23 October 2023

PHIVE, 5 Parramatta Square

6 November 2023

PHIVE, 5 Parramatta Square

20 November 2023

PHIVE, 5 Parramatta Square

4 December 2023

PHIVE, 5 Parramatta Square

11 December 2023

PHIVE, 5 Parramatta Square

Business Papers

Current business papers

You can search for current Council business papers from 2008 onwards, by year and month.


Council business papers and minutes from 1996–2007 are located in the links at the end of this page. Please contact the Historical Research Library on (02) 8839 3322 for assistance in obtaining pre-1996 archived minutes and agendas.


Business Papers Archive

Business Papers 2008
Business Papers 2007
Business Papers 2006
Business Papers 2005
Business Papers 2004
Business Papers 2003
Business Papers 2002
Business Papers 2001
Business Papers 2000
Business Papers 1999
Business Papers 1998
Business Papers 1997
Business Papers 1996

View proceedings of past Council Meetings by accessing archived videos on the Council Meeting Livestream page.

The Code of Meeting Practice (Code) governs the way in which Council meetings are held. The Code applies to all meetings of Council and Committees of which all members are Councillors. Council’s Code of Meeting Practice can be accessed on the Policies Page.

Council business papers and minutes from 2008 to present may be found using the portal on this page.

More information

For further information about Council Meetings, go to the Council Meetings page.

For further information about local planning panels, go to the Local Planning Panel (LPP) page.

Monthly Council Legal Cases Reports

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The summary of Council's legal cases and status presented in Current Legal Cases webpage

Council Meeting FAQs (Back to top)

Council Meeting FAQs
  • What is a Council Meeting?

    Council Meetings are a mechanism for elected Councillors to make decisions regarding policies and programs of the Council to meet the needs of the community.


    When are Council Meetings?

    Council Meetings are generally held every second and fourth Monday of the month, except for the month of January as stipulated in Council’s Code of Meeting Practice. 

    Council Meeting Dates
    Where are Council Meetings?

    Council Meetings are currently held at St Patrick’s Cathedral (1 Marist Place, Parramatta). Some Extraordinary Meetings are held at alternate locations due to availability.  


    Council Meeting Locations
    Who can attend a Council Meeting?

    Council Meetings are public meetings and can be attended by anyone. The public are able to view the proceedings of the Council Meeting except for matters being considered during Closed Session. Any decisions made during Closed Session are announced to the public at the end of the Closed Session.

    What if I can’t attend a Council Meeting in person?

    If you are unable to attend a Council Meeting in person you can view the meeting live on Council’s website or view a recording at a later date.

    Council Meeting Livestream and archives
    When will a recording of the Council Meeting be available?

    A video recording and formal minutes of the Council Meeting will be available on Council’s website five (5) business days after the Council Meeting.

    How do I know what will be considered at a Council Meeting?

    Council publishes its business paper on its website for each Council Meeting on the Tuesday prior to the meeting (6 days prior to the meeting).  

    You can find copies of the business paper here.  Hardcopies are available at each Council library, the Heritage & Information Centre and the Customer Service Counter of Church St.

    Council Agendas
    How can I participate at a Council Meeting?

    Find out how you can participate at a Council Meeting.

    Participate at a Council Meeting
    Who makes decisions at Council Meetings?

    Those Councillors in attendance at Council Meetings make the decisions of the Council. There are 15 Councillors at the City of Parramatta Council, and a quorum must be met for a meeting to proceed.  

    A quorum is 8 Councillors in attendance at a Council Meeting. Decisions are made by a majority vote, and in the event that the vote is tied, the Lord Mayor may use a casting vote. A casting vote means the deciding vote.

    What is a Division?

    A division records which Councillors voted for or against a matter. Divisions are required for all planning matters and can be requested by a Councillor for other matters.

    What does adjourning a meeting mean?

    Councillors may vote to adjourn a meeting at any time. Adjourning a meeting can be to pause the meeting for a short break; or can be to pause the meeting to another date and time.

    If Councillors move to adjourn a meeting, they must state when the meeting is to resume.

    What rules govern the conduct of Council Meetings?

    The Local Government Act 1993, Local Government (General) Regulation 2005 and Council’s Code of Meeting Practice.

    What is an Extraordinary Council Meeting?

    An Extraordinary Council  Meeting is a meeting held outside the normal meeting cycle.

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